Privacy Policy
IMPACT ACADEMIES & CAMPS
REPRESENTED BY MTIT LTD
Privacy Policy
Version as of 1st December 2024
Your privacy is very important to us. Accordingly, we have
developed this Policy in order for you to understand how we collect,
use, communicate and disclose of personal information whilst being
compliant with UK Laws.
Overview
1.Data we collect. Most of the personal information we process
is provided to us directly by you for one of the following
reasons
1.1 Customers
1.1.1 Personal data such as: name, address, contact number, email
address, children’s name/s, date of birth, gender, school, school
year and any medical or educational requirements.
1.1.2 Transactional data between you and us including purchases.
1.1.3 Information you provide for the purpose of subscribing to our
website and keeping in touch with what Impact Academies &
Camps has to offer.
1.1.4 Any other information you choose to provide Impact
Academies & Camps.
1.1.5 Customers who email or telephone us.
1.1.5.1 Data will only be collected if there is an interest in our
courses on offer.
1.1.5.2Relevant details collected to be able to make contact.
1.1.6 Children who are enrolled with us.
1.1.6.1 Relevant child and parent details collected to be able to
make contact and monitor a child’s progress.
1.1.6.2 Record of conversation history.
1.1.6.3 Data about your child may be passed onto us from your
child’s school and this should take place if you have authorised
them to do so.
1.2 Staff
1.2.1 Personal data such as: name, address, contact number, email
address, date of birth, gender, medical and/or special educational
requirements, employment history and referee details, immigration
status, data provided on identification documents (passports,
drivers licence, bank/utility details (full list of documents required to
carry out a DBS Check), DBS results, National Insurance, financial
data for payroll purposes, next of kin (name, address & contact
details) and qualifications.
1.2.2 Other data such as: dietary requirements and any information
you chose to provide Impact Academies & Camps.
2.Reasons for collecting your data: Under the General Data
Protection Regulation (GDPR), the lawful bases we rely on for
processing this information are:
2.1 Your consent. You are able to remove your consent at any time
in writing.
2.2 We have a contractual obligation.
2.3 We have a legal obligation.
2.4 We have a vital interest.
2.5 We need it to perform a public task.
2.6 We have a legitimate interest.
3.Using your data
3.1 Customers
3.1.1 Personal data submitted on the Impact Academies & Camps
website will be used for reasons selected by you such as bookings
and marketing sign-ups. We may use your personal data to:
3.1.1.1 Send you details of services purchased via the website.
3.1.1.2 Send statements and invoices to you and collect payments
from you.
3.1.1.3 Send you email notifications which are applicable to you or
have been requested by you.
3.1.1.4 Personalise your repeat visit to our website.
3.1.1.5 Marketing – We would like to send you information about
our services which may be of interest to you. If you have agreed to
receive this material, you may opt-out at any point.
3.2 Staff
3.2.1 Lawful employment reasons
4.We may disclose details about you:
4.1 Where a legal requirement arises.
4.2 For our employees to be able to deliver our services to you.
5.Security of your data
5.1 On receipt of physical documentation received containing
personal data, this will be stored securely with restricted access.
We will act promptly to transfer this to secure electronic means and
securely dispose of physical copies. Where original copies are to be
kept, this will remain stored securely.
5.2 We have taken precautions to prevent the loss, misuse or
alteration of your personal data.
5.3 Personal data is password protected, encrypted and backed-up.
6.Data Retention & Disposal
6.1 We retain data for different periods and for as long as the law
requires. If you would like to know how long your data is being held
for, please write to us.
6.2 Data is disposed of securely, with the most preferred method of
shredding.
7.Policy updates
7.1 Where Impact Academies & Camps updates fundamental terms
of this policy which apply to you, we will inform you of these
changes.
8.Cookies
8.1 Cookies are text files placed on your computer to collect
standard internet log information and visitor behaviour information.
8.2 We use cookies to personalise content, provide essential site
functionality, provide social media features and to analyse our traffic
in accordance with out Cookie Policy. We also share information
about your use of our site with social media and analytics partners
who may combine it with other information that you have provided
to them or that they have collected from your use of their services.
8.3 You can set your browser not to accept cookies, this may cause
some of our website functions not to operate as they should. Please
see our Cookie Policy.
9.Third Party Websites
9.1 Any website links to third party websites are here for your
information only and this Privacy policy applies to our website only.
We recommend you read the Privacy Policy for any other websites
you visit.
Your Rights
Under data protection law, you have rights including:
Access - You have the right to ask us for copies of your personal
information. Should you wish to request the data held about you,
please write to us. Please note: this may take up to 20 working
days. Should you wish to unsubscribe from any emails, a link to do
so will always be available in each email sent to you. Alternatively,
please write to us.
Rectification - You have the right to ask us to rectify information you
think is inaccurate. You also have the right to ask us to complete
information you think is incomplete.
Erasure - You have the right to ask us to erase your personal
information in certain circumstances. Please note, where the law
requires us to hold your data we will be doing so for as long as
required.
Restriction of processing - You have the right to ask us to restrict
the processing of your information in certain circumstances.
Object to processing - You have the right to object to the processing
of your personal data in certain circumstances.
Data Portability - You have the right to ask that we transfer the
information you gave us to another organization, or to you, in
certain circumstances.
You are not required to pay any charge for exercising your rights. If
you make a request, we have 20 working days to respond to you.
Third Party Organisations
Marketing Purposes
• Facebook & Instagram (link | link)
• Twitter (link)
• Campaign Monitor (link)
• Google Analytics (link)
• Experian (link)
Virtual Classes & Meetings
• Webex (link)
• LogMeIn (link)
• Bomgar (link)
• Zoom (link)
Examination entries and access arrangements
• AQA | Privacy Policy (link)
• Edexcel | Privacy Policy (link)
Student Safeguarding (Local authorities)
Student Information Storage
• Google Drive (link)
Payments and Accounting
• Impact Academies & Camps uses Xero accounting for
processing of customer financial data
• Privacy Policy (link)
• Stripe Payments Processing (link)
Disclosure & Barring Service
• Impact Academies & Camps uses gov.uk approved
organisations (like emps.co.uk) to carry out background
checks (DBS checks) on all teaching staff
• Privacy Policy (link)
Payroll
• Staff payroll is carried out with the company’s accountant
• Privacy Policy (link)
How to contact us
Please contact us if you have any questions regarding this policy:
Email: altrincham@impactacademies.co.uk
Post: MTIT LTD, Apartment 37, 4 Romana Square, Altrincham
WA145QB
Complaints
If you are unhappy about the service with regards to the handling of
your data, please write to us and we will investigate this.
If you are unhappy with the outcome we have provided, please
contact Greenwich or your local Council. “It is everyone’s
responsibility to protect children”.
Children and their parents may need urgent help
Please contact Greenwich Children Services:
For general enquiries about children's services, please email the
Families Information Service on fis@royalgreenwich.gov.uk.
To contact the child referral team, please call 020 8921 3172. For
out of hours emergencies, please call 020 8854 8888.